Descripción de la oferta
Duración de la oferta: hasta el 10/09/2026.
Funciones
Administrative & Operational Excellence
You will be responsible for ensuring efficient and accurate contract administration, including:
– Collecting, reviewing, and validating information required for contract verification.
– Creating and managing purchase orders for contractors operating through their own companies.
– Reviewing contracts generated by the business to ensure accuracy and compliance.
– Creating and maintaining client and candidate master data in ERP systems.
– Supporting timesheet and billing processes to ensure timely and accurate invoicing.
– Managing invoicing activities, including:
– Uploading invoices to customer portals.
– Reconciling receivables against candidate invoices and billing information.
– Supporting month- end and contract closing activities.
– Providing data and documentation to Finance and Accounting teams.
– Generating reports and analyses to support business needs and decision- making.
– Acting as a trusted support partner for internal and external stakeholders.
Customer Service & Stakeholder Management
Building strong relationships and delivering excellent service are at the heart of this role. You will:
– Communicate with candidates to collect and verify information required for contract processing.
– Support candidate onboarding by explaining systems, portals, and payroll- related processes.
– Respond professionally and efficiently to candidate enquiries.
– Address client queries and provide timely solutions.
– Support consultants with operational and administrative requests.
– Coordinate closely with Finance, Payroll, Legal, and Sales teams to ensure seamless information flow and service delivery.
– Ensure a positive stakeholder experience throughout the contract lifecycle
Requisitos
Experience
We're looking for someone who thrives in a fast- paced, international environment and enjoys combining operational excellence with customer service.
Preferred experience includes:
– Working in a Shared Services Centre (SSC) or international operations environment.
– Experience in Billing, Accounts Payable, Accounts Receivable, Contract Administration, or Customer Service.
– Working with international stakeholders and cross- functional teams.
– Experience with ERP systems and process- driven environments is an advantage.
Language Skills
– Fluent Polish, German and English are essential.
– language skills are highly desirable.
Skills & Competencies
– Strong proficiency in Microsoft Excel and Microsoft Office applications.
– Exceptional attention to detail, accuracy, and data quality.
– Strong customer- service mindset with excellent verbal and written communication skills.
– Outstanding organizational and time- management abilities.
– Ability to prioritize effectively and meet deadlines in a dynamic environment.
– Proactive approach with a continuous improvement mindset.
– Ability to work independently while contributing positively to a collaborative team environment.
– Curiosity and willingness to learn and understand how business processes connect and influence one another.
Se ofrece
– Competitive salary aligned with your experience
– Permanent, full- time contract
– Meal vouchers
– Private health insurance
– Life Insurance
– Hybrid working model (2 days of home office/week)
– Multicultural environment
– Training and internal development opportunities
– A vibrant and dynamic international workplace located in Barcelona
– Start date: ASAP
